Rails Invoicing

Ship Essential invoices are designed to give you both a high-level overview of charges and a detailed breakdown of activity. Each invoice is organized into multiple sections and tabs so you can easily reconcile warehouse activity with billing.

The Summary provides a quick roll-up of all charges for the invoice period.

Each row includes:

• Amount Total ($) – Total charges for that service.

• Count Total – Number of units/orders billed.

• Average ($) – Average cost per unit.

The Invoice Level tab gives you visibility into ad-hoc charges that are manually entered into the invoice. 

Fields include:

• Charge on Invoice - Typically Stripe Fees, Value Added Services, Special Projects, Account Management Fees, Integration Charges, and the like.

• Amount – Total dollar amount per transaction

• Quantity – Charge count

• Description – Detailed breakdown of the charge.

The Detail tab gives you visibility into every outbound order.

Fields include:

• Order Number & Datetime – Reference for each customer order.

• Tracking Number & Ship Date – Carrier information.

• Package Details – Dimensions, weight, carrier.

• Fees by Order – Pick Fee, Additional Item Fee, Freight Fee, Box Charge.

The Returns tab gives you visibility into every returned order.

Fields include:

• Order Number & Datetime – Reference for each customer order.

• Return Order Fee & Quantity – Total charge for processing return, and return count. 

Storage is billed daily by bin, pallet, or shelf. This is calculated on a daily basis using your monthly rate divided by the average number of days in the month (30.417) This daily rate will be applied to all units in storage, which will provide a pro-rated daily storage charge. 

The Storage tab outlines charges for inventory held in the warehouse.

• Date – Billing date for storage.

• Storage Type – Bin, pallet, or other location.

• Location Name – Specific bin/pallet.

• SKU & Quantity – Items stored.

• Charge Amount ($) – Daily storage fee.

Inbound shipments are billed separately.

• PO Number – Reference for your purchase order.

• SKUs – Items received.

• Close Date – Date shipment was fully processed.

• Quantity – Number of units received.

• Total Charge Amount ($) – Receiving fees applied.

The Package Charges tab summarizes costs by packaging type.

• Package Type Name – Box or mailer size.

• Quantity – Number of packages used.

• Total Charge Amount ($) – Total box costs.

• Average – Per-unit packaging cost.

Questions? We're here to help. Reach out to support@shipessential.com